PlayOn Privacy Notice 

External Privacy Notice.

Guide to contents:

1. Introduction
2. What is personal information
3. Where and when do we collect personal information
4. When will we process your personal information
5. When will we process your special personal information
6. What information do we collect, and how do we use your information
7. How we share your information
8. Your rights and obligations
9. Changes to our policy
10. Other important information
11. Contact Information
12. Document control
13. Change history

1. Introduction:

In this document, references to "Playon", "we", "us", or "the Group" are to Playon and its subsidiary companies.

Playon recognises its accountability in terms of the Protection of Personal Information Act (hereinafter referred to as POPIA), other privacy protection legislation, together with its regulations to all its clients, suppliers, service providers and other third parties. Playon needs to collect personal information from its clients, suppliers, service providers and other third parties to carry out its business.

To maintain a trust relationship with our Stakeholders, we are committed to complying with both the spirit and the letter of POPIA, other privacy protection legislation, and to always act with due skill, care, and diligence when dealing with personal information.

2. What is personal information:

Personal Information according to POPIA, means information relating to an identifiable, living, natural person, and where it is applicable, an identifiable, existing juristic person, including, but not limited to –

1. a. Information relating to the race, gender, sex, pregnancy, marital status, national, ethnic or social origin, colour, sexual orientation, age, physical or mental health, well-being, disability, religion, conscience, belief, culture, language, and birth of the person;
2. b. Information relating to the education or the medical, financial, criminal, or employment history of the person;
3. c. Any identifying number, symbol, e-mail address, telephone number, location information, online identifier, or other particular assignment to the person;
4. d. The biometric information of the person;
5. e. The personal opinions, views, or preferences of the person;
6. f. Correspondence sent by the person that would reveal the contents of the original correspondence;
7. g. The views or opinions of another individual about the person; and
8. h. The name of the person if it appears with other personal information relating to the person or if the disclosure of the name itself would reveal information about the person.

Office: 011 493 4456 Mobile: 073 218 8633 Address: 9 Richard Street, Selby, Johannesburg. Site: www.playon.co.za

3. Where and when do we collect personal information:

Information you provide to us:

Clients

• Directly from you;
• Obtained through the course of service / product delivery
• From documentation provided by you
• From communication (emails)

Suppliers

• From documentation provided by you
• From contracts and agreements
• From communication
• From information submitted on our website

• Website usage:
• Information may be collected using “cookies” which allows us to collect standard internet visitor usage information.

4. When will we process your personal information:

We will only process your personal information for lawful purposes relating to our business if the following circumstances apply:

• • You have consented thereto;
• • a person legally authorised by you, or a court, has consented thereto;
• • It is necessary to conclude or perform under a contract we have with you;
• • The law requires or permits it;
• • It is required to protect or pursue your, our, or a third party’s legitimate interest; and/or
• • You are a child, and a competent person (such as a parent or guardian) has consented thereto on your behalf.

5. When will we process your special personal information:

Special personal information refers to the following categories of information:

• • Religious and philosophical beliefs;
• • Race;
• • Ethnic origin;
• • Trade union membership;
• • Political beliefs;
• • Health including physical or mental health, disability, and medical history;
• • Biometric information;
• • Criminal behaviour where it relates to the alleged commission of any offence or the proceedings relating to that offence.

Office: 011 493 4456 Mobile: 073 218 8633 Address: 9 Richard Street, Selby, Johannesburg. Site: www.playon.co.za

We will process special personal information in the following instances:

• • You have consented to the processing (in circumstances where we are legally obliged to obtain your consent); or
• • It is necessary to exercise or defend a right or obligation in law; or
• • It is necessary to comply with an international legal obligation of public interest; or
• • It is for certain historical, research, or statistical purposes that would not adversely affect your privacy; or
• • You have deliberately made your personal information public.

1. What information do we collect, and how do we use your information:

Kindly note that the following list is not comprehensive. It sets out the main purposes and data elements collected by Playon.

Clients Purpose:	Data elements:
Invoicing Service Delivery To contact you; Audit & Record keeping; BEE compliance	Business Information: VAT nr CIPC Registration number Business Name, t/a name Name Surname Physical address Province Contact numbers Email addresses Confirmation of business operations Private Clients: Name; Surname; Physical address Province Contact numbers Email addresses